TREASURY DIRECTIVE
71-05Date: August 19, 2002
Sunset Review: August 19, 2006
SUBJECT: Departmental Safety and Health Programs
1. PURPOSE. This Directive provides policy and assigns responsibilities for comprehensive safety and health programs to create and maintain a safe and healthful work environment within the Department.
2. POLICY. It is the policy of the Department of the Treasury that Departmental Offices, the Office of Inspector General, and bureaus maintain comprehensive and effective safety and health programs that meet the requirements of Section 19 of the Occupational Safety and Health Act of 1970, as amended; Executive Order (E.O.) 12196, as amended; and 29 Code of Federal Regulations (CFR) Part 1960.
3. RESPONSIBILITIES.
a. The Assistant Secretary for Management and Chief Financial Officer, as the Designated Agency Safety and Health Official (DASHO), is responsible for the management and administration of the Department's safety and health programs.
b. The Heads of Bureaus, Inspector General, the Treasury Inspector General for Tax Administration, and the Chief Management and Administration Programs Officer, as it relates to their respective bureaus and offices, shall:
(1) establish and maintain an effective and comprehensive occupational safety and health program which is consistent with the standards promulgated under the Occupational Safety and Health Act of 1970, E.O. 12196, 29 CFR Part 1960; and
(2) personally and through delegating authority to a direct report top level official to serve as the DASHO, manage and ensure the effective implementation of safety and health programs which comply with the Occupational Safety and Health Act of 1970, E.O. 12196, 29 CFR Part 1960, and other Departmental, bureau, and office safety and health rules and requirements;
(3) commit bureau and office management at all levels to support safety and health programs, the prevention of accidental property, business interruption, tort claim, injury and/or illness losses, and shall personally monitor the effectiveness of their programs;
(4) provide sufficient professional safety and health staff and other resources to assist management in carrying out safety and health programs management responsibilities;
(5) ensure that inspections and audits of workplaces and operations by technically competent safety and health professionals are conducted at least annually, and employee representatives are given the opportunity to be present;
(6) ensure the prompt identification and abatement of unsafe and/or unhealthful working conditions and/or operations;
(7) ensure safety and health notices are posted/forwarded as required by applicable regulations;
(8) ensure management information systems such as the Safety and Health Information Management System (SHIMS) - Safety Trend Analysis Report (STAR) and any other records of property, tort claims, business interruption, injury, and illness losses are promptly and accurately reported, maintained, analyzed, and receive management action to reduce losses;
(9) establish procedures which ensure that employees are not subject to restraint, interference, coercion, discrimination, or reprisal for exercising their rights under E.O. 12196, 29 CFR Part 1960, or for participating in bureau and office safety and health programs;
(10) establish adequate safety and health programs, processes, and systems, with education and training for management and employees, and professional development education and training for full time and collateral duty safety/health staff, committee/council members, and other employees with safety/health duties and responsibilities;
(11) establish safety and health committees/councils for the purpose of assisting safety and health programs management officers/risk management officers and management in carrying out their safety and health programs management responsibilities;
(12) require active participation in the Department of the Treasury Safety and Health Council, and encourage and support active participation in interagency Federal safety and health councils, and other beneficial safety/health organizations; and
(13) evaluate supervisors, managers, and other employees on their performance in meeting the requirements of the safety and health programs of the Department and their respective bureaus and offices.
c. The Director, Office of Safety, Health and Environment (OSHE), shall serve as the principal safety, health and environmental officer of the Department leading a team of senior safety, health and environmental officers, who shall:
(1) provide safety and health programs management advice and counsel to the Deputy Assistant Secretary (Management and Budget), Assistant Secretary for Management and Chief Financial Officer, the Secretary, and other Department officials, to assist them in carrying out their safety and health duties and responsibilities;
(2) review Federal, Department, and other safety and health codes, standards, and regulations proposed or enacted which may impact the Department, to assist Department officials in responding to the regulations in a manner consistent with the Department's mission and policy, the Occupational Safety and Health Act of 1970, E.O. 12196, 29 CFR Part 1960, and this Directive;
(3) conduct safety and health programs management evaluations consisting of any or all of the following: bureau and office self-evaluation report audits, on-site program and/or facility operations reviews, accident, injury, and/or illness data analyses, and other survey instruments, reports, or information from the bureaus and offices as may be necessary to provide top management with accurate evaluations;
(4) research, develop, formulate, propose, and assist management in implementing Departmental policy, programs, initiatives, and other management actions to promote safer, healthier work environments;
(5) represent the Department to national regulations, codes, and standards making organizations, other Federal agencies, and private-sector national and international safety and health organizations for the benefit of the Department, Federal government, and the American public we serve; and
(6) chair the Treasury Safety and Health Council.
d. Bureau and Major Office Safety and Health Programs Management Officers shall serve as the principal safety, health and/or environmental officer of their bureau or office leading a team of senior safety, health and environmental officers, who shall:
(1) provide safety and health programs management advice and counsel to their respective bureau and major office head, DASHO, and other management officials to assist them in carrying out their safety and health duties and responsibilities as required by the Occupational Safety and Health Act of 1970, E.O. 12196, 29 CFR Part 1960, and this Directive;
(2) assist bureau and major office heads and DASHOs in developing annual management action plans for safety and health programs' continuous improvement. Bureau and major office management action plans should show comparisons of the most recent fiscal year property, tort claim, and business interruption losses, as well as injury rates, lost production days and workers' compensation costs, with the previous two years. Management initiatives and direct involvement to reduce these losses should be cited and program(s) performance milestones documented;
(3) conduct safety and health programs management evaluations consisting of any or all of the following: bureau and major office unit self-evaluation report audits, on-site program and/or facility operations reviews, incident, injury, and/or illness data analyses (e.g., SHIMS-STAR), and other survey instruments, reports, or information from the units as may be necessary to provide management with accurate evaluations;
(4) research, develop, formulate, propose, and assist management in implementing bureau and major office policy, programs, initiatives, and other management actions to promote safer, healthier, work environments;
(5) represent the bureau or major office to national regulations, codes, and standards-making organizations, other Federal agencies, and private-sector national and international safety and health organizations for the benefit of the bureau or major office, Department, Federal government, and American public we serve; and
(6) serve on the Treasury Safety and Health Council, and provide the Department Office of Safety, Health and Environment any reports, information, assistance, or other cooperation as may be necessary.
e. Supervisors shall:
(1) operate aggressive safety and health programs as required by the Occupational Safety and Health Act of 1970, E.O. 12196, 29 CFR 1960, and this Directive;
(2) assure that all employees receive training in safe, healthful practices, and the safeguards associated with their work;
(3) encourage employee performance that demonstrates positive safety and health behavior, and reward outstanding safety or health performance;
(4) assure prompt, accurate SHIMS input regarding incidents, and frequently share STAR information with employees and other supervisors to reinforce safety and health programming efforts;
(5) assure incident "root cause" remediation by promptly providing adequate resources and supervision; and
(6) conduct frequent work environment and operations reviews to discover hazards, and take prompt management action to safeguard employees, visitors, property, and operations.
f. Department of the Treasury Employees shall:
(1) perform their duties in a safe and healthful manner and encourage others to do likewise;
(2) comply with the Occupational Safety and Health Act, and Treasury safety and health regulations and requirements;
(3) immediately report all property damage, tort claim, business interruption, injury and illness incidents as well as hazards or unsafe acts to others at imminent risk, their supervisor, supervisor's supervisor, etc., for appropriate action; and
(4) promptly input information into SHIMS and frequently review STAR as well as other informational sources to promote health and safety for themselves, coworkers and the American public we serve.
g. The Treasury Safety and Health Council. The Council is comprised of bureau and major office safety and health program management officers and other managerial and/or technical officials as needed to address safety and health issues. Its purpose is to assist top management in the development and coordination of Department-wide safety and health programs through the Department, Office of Safety, Health and Environment, whose staff serve as the Council's chairperson.
4. AUTHORITIES.
a. Occupational Safety and Health Act of 1970, Section 19 and 24, as amended (29 U.S.C. 668 and 673).
(1) 29 CFR Part 1910, "Occupational Safety and Health Standards."
(2) 29 CFR Part 1926, "Safety and Health Regulations for Construction."
(3) 29 CFR Part 1960, "Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters."
b. 5 U.S.C.7902, "Safety Programs."
c. E.O. 12196, "Occupational Safety and Health Programs for Federal Employees," dated February 26, 1980, as amended.
d. "Record Keeping and Reporting Guidelines for Federal Agencies," as published in OSHA Instruction FAP 1.3, Appendix B, dated May 17, 1996.
5. CANCELLATION. Treasury Directive 71-05, "Departmental Safety and Health Program," dated June 29, 1998, is superseded.
6. OFFICE OF PRIMARY INTEREST. Office of Safety, Health and Environment, Office of the Deputy Assistant Secretary (Management and Budget), Office of the Assistant Secretary for Management and Chief Financial Officer.
/S/
Edward R. Kingman, Jr.
Assistant Secretary for Management
and Chief Financial Officer